Site selection
Careful research of all the options is done in order to obtain the best possible facility and accommodation at the most competitive rates. Our network and our experience provide the right base for the selection and negotiation process.

Critical dates timetable
We take charge of all the planning, allowing the customer to focus on the event's professional contents. The continually updated schedule contains all tasks, deadlines and dates right up to the closing session.

Financial management
From a first budget indication to a detailed statement of all expenses and revenues, we provide continuous transparency in the financial status of your event. We carefully monitor all financial commitments prior to, during and after the event to ensure that these are kept within the agreed financial boundaries.

Suppliers
We carefully select reliable suppliers in order to ensure the right commitment by all parties involved. Contributions of professional suppliers of audiovisual equipment, catering, printed matter, entertainment, transport etc. are essential to the success of your event.

Registration
We efficiently handle the participant registration and confirmation as well as hotel reservations. We pay personal attention to special needs such as diets, (non) smoking rooms, early arrivals and needs of the disabled.

Abstract handling
We collect all the submitted abstracts, redistribute them to committee members and coordinate the refereeing process.

On-site management
Using a detailed script our experienced team takes care of the overall coordination of all relevant aspects on location. Varying from welcoming attendees, registration, distribution of materials, management of local staff, to handling the technical and audiovisual requirements.

Social programme
The ideal conference programme is tailored harmoniously to suit the participant. Interesting presentations and lively discussions can, upon your request, be complemented by cultural and gastronomic highlights. A gala dinner with opera singers or an evening boat trip with a fireworks display are the sort of events your attendees will remember. It goes without saying that our customers can rely on us to organise a suitable spouse programme.